formal report

ENGL 227 Formal Report Instruction


In this assignment, students will work independently to write a short formal report that analyzes a situation and provides recommendations. This course project will satisfy TCOs 4, 6 and 8.



In this assignment, students will analyze two possible career choices of their choosing, and then write a formal analytical report effectively presenting a recommendation to pursue one of the careers. This project has two parts:

·         Part one, the Table of Contents and Introductory Section, is due at the end of week 6.

·         Part two, the report in its entirety, is due at the end of week 8.

·         Students are encouraged to begin work on this project no later than week 5, reading the project directions, reading Chapters 13, 14, and 15, and, if time permits, doing preliminary research.   


Formal Report Topic

This assignment is based on you choosing two possible career choices you would recommend to an employee, client or professional contact.

Here’s the situation: You are to choose two possible career choices.  Your report should include the following:

·         Information and background about your two career choices. Research from at least six credible sources to inform your audience and to support the recommendation(s)

·         APA citations for all researched information (in-text parenthetical citations and a reference list at the end of the report)

·         Formal report formatting

You will need to conduct outside research and cite your sources using APA citations. Conclude the formal report by making recommendations to your audience. Your report MUST be formatted as a formal report.


Part One (Due Week 6) Table of Contents and Introduction

Your assignment this week is to write your formal report’s table of contents and introduction, using formal formatting. To complete this assignment, you will need to have a good plan in place for your formal report. I encourage you to use the three-step process we’ve been studying this session. (The formal report is due in its entirety at the end of week 8. In week 6, only the table of contents and introduction are due.)


Text Box:    Formatting Help  View this week’s tutorial, which will show you how to use the outline view of MS Word to create a table of contents. Using the outline view will make formatting your table of contents and report much simpler than formatting the entire TOC manually!    Notice that there are slight differences between formal reports and formal proposals. When referring to chapters 13-16, make sure you refer to the passages that pertain to formal reports.
















In week 6, your assignment should include the following:  


  • A table of contents using formal report formatting. (Note that page numbers are not necessary this week, as you will not have written the actual report yet. Page numbers should be added next week, though, when you complete the report.)
  • The table of contents should include first- and second-level headings, like the example on page 437 in chapter 15.
  • Include an introductory section featuring the following four parts (see page 439 in chapter 15 for an example.
    • Introduction
    • Purpose, Scope, and Limitations
    • Sources and Methods
    • Report Organization
  • Identify at least six credible sources you will use in your proposal in the “Sources and Methods” section.
  • Use formal report formatting.
  • Be free of grammar, spelling, and punctuation errors.



Part Two (Due Week 8) Formal Report in Full

In week 6, you planned the formal report and wrote the Table of Contents  and Introduction. In week 8, you will complete the formal report. (You may need to revise the Table of Contents and Introduction, based on the feedback you receive from your instructor.)

In week 8, your assignment should contain the following:

·         Be formatted as a formal report, following the guidelines for formal reports in the text (including the guidelines for headings and subheadings found on pages 435-448);

·         Include appropriate prefatory, text, and supplemental parts (The formal report should contain appropriate prefatory, text, and supplemental parts, including the following: a cover and/or title page; a letter of transmittal; a table of contents; the four-part Introductory Section from week 6; appropriately labeled body sections; and appendices, such as the client interview and list of references. Your report does not need to contain all of these parts, but should contain most of them.);

·         Fully answer the question of what career would you recommend to an employee, client or professional contact. The word count for the intro, body, and conclusion should be 1250-1750 words);

·         Use at least six credible researched sources appropriately and effectively;

·         Include proper documentation using APA style (both in-text and end-of-text citations–please check your work using; and

·         Be free of spelling, grammar, and punctuation errors.

Note: Visual aids are entirely appropriate for this kind of report, but they are not required. If you decide to use visual aids, be certain to adhere to the standards we have studied previously in this course.


How the Formal Report Assignment is Graded

The Formal Report Assignment will be graded according to the criteria set forth in the Rubrics for weeks 6 and 7/8, located in Doc Sharing.